- Scanning takes a copy of a document or photograph and saves it to a computer or flashdrive.
- Easy to operate
- Can do many pages in a batch (at the LindonFHC or BYU)
- Great for text documents
Steps to Scanning
- Place documents in top tray (remove any staples or paperclips, try to smooth pages out)
- Insert flashdrive in port on left
- On the menu, select the location on the flashdrive to scan documents
- If needed, create a new directory
- Select options (single sided, dual sided, etc.) For documents, select PDF for the "Scan as" option and 300DPI.
- Click scan It!
- The documents will start feeding through the scanner. In a few minutes the scanner will save the file to the flashdrive (as a PDF file)
- Hit HOME on the menu - this will ensure the flash drive is done.
- Remove flashdrive
- Remove orginal document.
Scanner options explained:
– 300 dpi vs 600 dpi, etc.
Recommend: 300 for text documents, 600 for pictures. Generally 300 is good for most anything, but if you are going to zoom the picture or crop it later, 600 gives you more options.
Note that the file size grows a whole lot when going from 300 to 600 dpi, it is not double size, but multiples of size (depends on the size of the original). Make sure they have space on the flash drive.
– file format .pdf or jpg, secure .pdf, .sps, etc.
- PDF is best for documents. The scanner will scan a document in the auto sheet feeder into one PDF with multiple pages. Great for a life history.
- JPG is good for pictures. Very portable and usable by many programs. Most people use this format for pictures.
- TIFF - this is a great format for pictures and is better than jpg, but some programs do not use TIF files very well. If you are really into archiving best quality images, this is the one I recommend.
- Secure PDF - Used for documents that the user wants to protect with a password and maybe prevent from printing or saving. If sending a document with social security number over email, this might be nice, but most patrons just storing the document on their computer will not want to bother.
- XPS - For documents. It is an alternative to PDF, but not as popular. Unless the patron has a specific need for this, do not use it.
- Text - for documents with text and no pictures in them. They scan fast.
- Text/Photo - for documents with photos - higher resolution scan.
- Black and White - for text documents - will take less space then color
- Color - use for documents that have color on them or photos.
Safe to remove Flash drive
Do you need to “safe” undock the thumb drive from the scanner before pulling it out?
There is no "safe" Click on the Home icon in the bottom right part of the screen.
Note: If the flash drive has a light on it, the light will go out or go dim showing the drive is not in use. Never remove the flash drive when the scanner is scanning or right after as this will corrupt what is being scanned and may damage other data on the flash drive. Wait until the scan is done.